May 05, 2024 • 9 min read

Ergonomic Assessments: Your Key to Enhanced Workspaces

Discover how an ergonomic assessment can help prevent work-related injuries and foster a safe and productive environment.

Written by: Stephen Zeng

In the modern workplace, ergonomic assessments are becoming increasingly important to ensure a comfortable and productive environment for employees, both at home and in the office. An ergonomic assessment evaluates a person’s working environment to optimise it for safety, comfort, and efficiency. Let’s explore what an ergonomic assessment entails and how it can benefit both employees and employers. 

What is an Ergonomic Assessment?

Ergonomics is the study of people’s efficiency in their working environment. It aims to design workspaces in order to suit the user’s needs, therefore reducing the risk of injury and increasing productivity. An ergonomic assessment examines various aspects of a workplace to identify potential risks and recommend improvements. These assessments are typically conducted by trained professionals, such as occupational therapists, or physiotherapists.

The goal is to minimise ergonomic risks such as musculoskeletal disorders, which include conditions like carpal tunnel syndrome, tendonitis, and lower back injuries. By adjusting the workplace to fit the worker, companies can significantly enhance comfort and efficiency.

Key Components of an Ergonomic Assessment

A typical ergonomic assessment process involves several steps:

  • Workstation Review: Evaluating the physical setup of the workstation, such as desk height, chair comfort, and the positioning of key tools like keyboards and monitors.

  • Posture Analysis: Assessing the tasks an employee performs and their posture, focusing on movement patterns and frequency of actions to identify injury risks. 
  • Risk Assessment: Identifying potential hazards that could lead to injuries and repetitive strains, such as improper seating posture, poor lighting, or equipment that forces unnatural body movements.
  • Expert Recommendations: Providing actionable advice on adjustments or equipment changes to improve posture and enhance comfort.

Benefits of Ergonomic Assessments

For Employees:

  • Reduced Risk of Injury: Proper ergonomics help minimise the risks of musculoskeletal problems, including back and neck pain, carpal tunnel syndrome, and tendonitis.

  • Increased Comfort: Adjustments to the workstation can lead to reduced pain and discomfort, which is important to long-term health and overall well-being.

  • Enhanced Productivity: Comfortable employees are more productive, as they are less distracted by discomfort and can focus better on their tasks.

For Employers:

  • Lower Healthcare Costs: By reducing the risk of workplace injuries, ergonomic assessments can decrease the need for medical services and associated costs with workers compensation.

  • Decreased Absenteeism: Healthier employees are less likely to take time off due to illness or injury.

  • Improved Morale and Job Satisfaction: Employees appreciate a comfortable working environment, which can enhance morale and lead to higher job satisfaction and retention.

How to Conduct an Ergonomic Self-Evaluation

While professional assessments are recommended, some basic steps can be undertaken to start improving your workspaces:

Analyse Your Workstation Layout

Take a critical look at your workstation setup:

  • Chair and Desk: Your feet should rest flat on the floor or on a footrest, with your thighs parallel to the floor. Your forearms should be resting on the desk without raising your shoulders.
  • Monitor: Your eye level should be viewing the top third of the monitor, and about an arm’s length away.
  • Keyboard and Mouse: These should be placed closely that you can use them while keeping your wrists straight and your arms close to your body.
Observe Your Posture

Throughout the day, be mindful of your posture. Ensure that you:

  • Maintain a neutral body position with a straight back and shoulders relaxed.
  • Avoid slouching or leaning forward excessively.
  • Keep your elbows close to your body and bent at a 90-degree angle.
  • Take breaks from sitting often if possible.
Make Adjustments

Based on your observations, start making immediate adjustments:

  • Adjust your chair, desk, or monitor to better fit your posture.
  • Rearrange tools like keyboard and mouse to reduce strain.
  • Enhance lighting or reduce noise if necessary.

Choosing the Right Ergonomic Services

Ergonomic assessments are a key tool in creating healthier, more productive workplaces. Not only do these assessments prevent injury and promote health, but they also enhance job satisfaction and overall workplace efficiency. As businesses continue to evolve, the importance of ergonomics in maintaining a sustainable and positive work environment cannot be overstated.

If you’re ready to improve your workplace ergonomics, consider consulting with our experts or starting with a simple self-assessment tool to pinpoint areas for improvement. Remember, a small investment in ergonomics can lead to significant improvements in health, satisfaction, and overall business success.


Who benefits from vocational assessment?

Vocational assessment for workplace rehabilitation benefits a wide range of individuals, following workplace injuries or health conditions that affect their ability to work. They must also need vocational rehabilitation services to obtain, maintain, or return to a job and are expected to benefit from employment that the services will help them secure​.

The benefits of vocational rehabilitation are tailored to individual needs and can include counseling, vocational assessment to evaluate skills and interests for job placement, and on-the-job training. This personalised approach ensures that each individual receives the support they need to return to work effectively, taking into account their abilities and medical constraints. For example, in some cases, minor adjustments to the job or workplace may be sufficient, while in others, more extensive support and training may be necessary​​.

This comprehensive approach aids in the reintegration of individuals into the workforce, making vocational assessment a crucial component of workplace rehabilitation. It not only helps in identifying suitable employment opportunities but also provides the necessary training and support, enabling individuals to achieve and maintain employment, thus fostering independence and improving their quality of life.

What can be expected after a vocational assessment?

After a vocational assessment for workplace rehabilitation, several steps and services can be expected to facilitate the return to work. A vocational evaluation is conducted to ascertain the individual’s abilities, aptitudes, and interests. Based on this, a return-to-work plan is developed, which may include resume development, job development, placement services, and potentially retraining or job redesign if returning to the previous employer is not viable​​.

Rehabilitation services also focus on identifying suitable new employment pathways, tailoring plans to the individual’s needs, abilities, and interests, and considering retraining and upskilling where necessary. This holistic approach aims to improve motivation, develop job-seeking skills, and facilitate a successful return to work​​.

In summary, after a vocational assessment, one can expect a comprehensive and supportive process aimed at returning to work, which may include evaluations, plan development, training, and legal avenues for disputes or appeals. This process is designed to ensure the individual can return to suitable employment, considering their physical and psychological capacities.

Can vocational assessments assist with accommodation in the workplace?

Vocational assessments can indeed assist with accommodations in the workplace for rehabilitation. These assessments help facilitate the interaction between the employee/applicant and the employer, building confidence that the individual can perform the essential job functions with or without reasonable accommodations. The process is tailored to individual needs, considering various factors such as job requirements, the individual’s abilities, and potential accommodations to support their return to work or retention in employment.

*The details in this article were correct and current when it was written. However, changes in business practices, policies, and other pertinent areas may have occurred since then. Readers should confirm the current validity of the content on their own.

Stephen Zeng
Stephen is the director and the principal writer at AusRehab, leading workplace rehabilitation provider, with a focus on addressing and resolving workplace injuries.

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